Legal Stuff

PITP FIELD AND CAMPING RULES, GENERAL RESPONSIBILITIES AND CONDITIONS

UK Cruisers Club has drawn up these rules for your benefit, and ask all visitors and campers to abide by them to ensure that your stay will be pleasurable and at the same time respecting the other visitors, campers and local community.

CHARGES: PITP23 entry and camping will be charged at the rates stated on the PITP23 Booking page.

It is the responsibility of all campers to ensure that no damage is caused to the site. Your allocated pitch and the whole site should be respected and kept in a clean and orderly condition. Please show consideration for other campers and our neighbours.

Pitches will be set out such that no tent is closer than 3 metres to any other tent on an adjacent pitch nor closer than 3 metres to any boundary fence or hedge. Caravans must be no closer than 6 metres to any other caravan on an adjacent pitch nor closer than 6 metres to any boundary fence or hedge. Cars may be parked between caravans or tents provided they are not parked closer than 1 metre to a caravan or tent in the same occupancy and at least 2 metres from caravans or tents of other occupancies. A carriageway of at least four metres will be maintained between rows.

All pitches are unreserved, if you wish to camp near to friends please arrange with them to arrive at the same time or reserve a space next your own.

UK Cruisers Club reserves the right to cancel PITP23 due to any government restrictions in place and minimum attendance numbers being met. In these circumstances, full refunds will be issued. If you book and subsequently decide not to attend, refunds will not be issued automatically, and will be dealt with on a case-by-case basis.

ARRIVAL TIMES: The PITP23 gate will open at 12:30pm on Friday 11 August 2023. The entrance will be clearly signposted. Please report to the check in WITH YOUR BOOKING CONFIRMATION OR CASH PAYMENT READY TO PRODUCE on arrival. Please note that we are unable to allow any caravans/campers/cars access to the PITP field between 23.30 hours and 08.00 hours for reasons of health and safety and the convenience of other campers. There is to be no vehicular movement on the field between these hours. Please time your arrival accordingly.

DEPARTURE TIMES: All campers must have vacated the site by 11:00am on Monday 14 August 2023.

FACILITIES: There will be toilets, urinals, hot showers and a fresh water supply. Please remember to leave the facilities as you would wish to find them.

ENTRY TICKETS: When booking you will be issued with an e-mail receipt for your camping / day tickets. Please bring a copy of this with you as this will be required for access to the PITP field.

CAMPING AREA ETIQUETTE: Please show consideration for other users of the camping area by not causing noise, playing radios/music too loudly, etc. Please dispose of all rubbish, litter etc in the bins/skips provided. If a camper does not show consideration, the Organisers reserve the right to cancel their booking at which point they will have to immediately leave the site.

A QUIET SITE POLICY: Campers are requested to avoid excessive noise at all times, being especially quiet between the hours of 12am and 7am. (Those who do not comply may be asked to leave the site.)

DOGS: Dogs must be kept on leads under close control, exercised away from camping areas, and any mess cleared up immediately.

ALL VEHICLES: A 5 mph speed restriction will be observed at all times. Please follow the direction signs on the site roads – a one-way system will be in operation.

FIRE POINTS: The Event Organiser will ensure that there are adequate fire points and a system of raising the alarm in the event of fire.

LPG: Bulk storage of liquefied petroleum gas will NOT BE PERMITTED. Campers are permitted only to bring sufficient LPG for their own use during the event.

FIRES AND BARBEQUES: Open fires are not permissible but you are welcome to bring charcoal or gas barbeques provided they are raised off the grass and are suitably sited and attended so that they are not a hazard or a smoke nuisance to other campers. Do not place any disposable BBQ’s directly on the ground.

SITE SECURITY: PITP23 is held in a closed site. However, it is strongly recommended that, no valuables are left unattended.

PETROL / DIESEL GENERATORS: For reasons of noise and for health and safety these are not allowed on the site. The only generator(s) permitted within the PITP field are the units provided by the UK Cruisers Club for supply of power to shower, toilet units, marquees and hook ups and any used by traders to power their units. Any generators found operating on the field other than those mentioned above will be shut down. If a user of the site persists in using an unofficial generator they will be asked to leave. Anyone found tampering with one of the authorised generators will be removed from the campsite immediately.

UK Cruisers Club Organisers shall not be liable for any loss or damage to property or personal injury sustained whilst on the PITP22 field, howsoever caused. The Organisers shall not be held liable for refunds in the event of adverse weather conditions or any other reason for visitors terminating their stay early.

The Organiser shall not be under any liability for any failure to perform any of its obligations under this agreement due to Force Majeure. For the purposes of this clause, Force Majeure means fire, explosion, flood, lightning, Act of God, act of terrorism, war, rebellion, riot, sabotage, strike, disease or events or circumstances outside the reasonable control of the Organisers which renders, in the Organiser’s reasonable discretion, performance of the contract inappropriate.

By buying your tickets you agree to purchase them by the terms written.

UK CRUISERS CLUB WEBSITE USAGE TERMS AND CONDITIONS

If you continue to browse and use this website you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern UK Cruisers Club’s relationship with you in relation to this website.

The term ‘UK Cruisers Club’ or ‘us’ or ‘we’ refers to the owner of the website who is UK Cruisers Club, 30 Nuneaton Road, Bedworth, Warwickshire CV12 8AL. The term ‘you’ refers to the user or viewer of our website.

The use of this website is subject to the following terms of use:

The content of the pages of this website is for your general information and use only. It is subject to change without notice.

Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.

Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.

This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.

All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.

Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.

From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).

You may not create a link to this website from another website or document without UK Cruisers Club’s prior written consent.

Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Scotland and Wales.

Disclaimer
The information contained in this website is for general information purposes only. The information is provided by UK Cruisers Club and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.

Through this website you are able to link to other websites which are not under the control of UK Cruisers Club. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

Every effort is made to keep the website up and running smoothly. However, UK Cruisers Club takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.

UK CRUISERS CLUB WEB SITE COPYRIGHT

Any redistribution or reproduction of part or all of the contents in any form is prohibited other than the following:

you may print or download to a local hard disk extracts for your personal and non-commercial use only

you may copy the content to individual third parties for their personal use, but only if you acknowledge the website as the source of the material

You may not, except with our express written permission, distribute or commercially exploit the content. Nor may you transmit it or store it in any other website or other form of electronic retrieval system.

PRIVACY POLICY

This privacy policy sets out how UK Cruisers Club uses and protects any information that you give UK Cruisers Club when you use this website. UK Cruisers Club is committed to ensuring that your privacy is protected.

This policy applies where UK Cruisers Club is acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of processing that personal data.

UK Cruisers Club will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website, subsequently by using our website, and in agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

Personal data that we store or transmit is protected by security and access controls, including username and password authentication, two-factor authentication, and data encryption where appropriate.

You can contact us by post at the address above or by email at enquiries@ukcruisers.co.uk

UK Cruisers Club may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 18 May 2018.

HOW WE USE YOUR PERSONAL DATA

In this section we will set out:
– the general categories of personal data that we may process
– in the case of personal data that we did not obtain directly from you, the source and specific categories of that data
– the purposes for which we may process personal data
– the legal basis of the processing

Usage data. We may process data about your use of our website and services. The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.

Account Data. We may process your account data. The account data may include your name and email address. The source of the account data is you. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is consent.

Transaction Data. We may process information relating to transactions, including purchases of services, that you enter into with us through our website. The transaction data may include your contact details and the transaction details. The transaction data may be processed for the purpose of supplying the services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely our interest in the proper administration of our website and club.

Correspondence Data. We may process information contained in or relating to any communication that you send to us. The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact form(s). The correspondence data may be processed for the purposes of communicating with you and record keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and club and communications with users.

We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.

In addition to the specific purposes for which we may process your personal data set out in this section, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

Please do not supply any other person’s personal data to us, unless we prompt you to do so.

PROVIDING YOUR PERSONAL DATA TO OTHERS

UK Cruisers Club will not disclose your personal data to any person, company or organisation except as detailed below:

We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

Financial transactions relating to our website and services are handled by our payment services provider, PayPal. We will share transaction data with our payment services provider only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers’ privacy policies and practices at https://www.paypal.com/uk/home

In addition to the specific disclosures of personal data set out in this section, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

INTERNATIONAL TRANSFERS OF YOUR PERSONAL DATA

In this section, we’ll provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).

UK Cruisers Club does not knowingly transfer any personal data to countries outside the EEA.

The hosting facilities for our website are situated in the United Kingdom.

You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We can’t prevent the use (or misuse) of such personal data by others.

RETAINING AND DELETING PERSONAL DATA

This section sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

We will retain your personal data as follows:
Usage Data will be retained for a minimum period of 1 year following date of receipt.
Account Data will be retained for a minimum period of 1 year following date of receipt.
Transaction Data will be retained for a minimum period of 1 year following date of receipt.
Correspondence Data will be retained for a minimum period of 1 year following date of receipt.
In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria: The period of retention of Usage, Account, Transaction and Correspondence Data will be determined based on our legitimate interests, namely the proper administration of our website and Club, provision of services and communications with users.

Notwithstanding the other provisions of this section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

YOUR RIGHTS

In this section, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

Your principal rights under data protection law are:
– the right to access
– the right to rectification
– the right to erasure
– the right to restrict processing
– the right to object to processing
– the right to data portability
– the right to complain to a supervisory authority
– the right to withdraw consent

You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.

You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.

In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

To the extent that the legal basis for our processing of your personal data is:
consent; or that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

You may exercise any of your rights in relation to your personal data by written notice to us, in addition to the other methods specified above.

ABOUT COOKIES

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies may be either “persistent” cookies or “session” cookies. A persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date. A session cookie will expire at the end of the user session, when the web browser is closed.

Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

COOKIES WE USE

We use cookies for the following purposes:

Authentication – we use cookies to identify you when you visit our website and as you navigate our website.
Cookies used for this purpose are:
PHPSESSID Cookie used to identify your unique session on the website. Used to maintain the integrity of your session while transacting information with a website. No personal or device information is stored. Essential. Expires: Session

Cookie consent – we use cookies to store your preferences in relation to the use of cookies more generally.
Cookies used for this purpose are:
catAccCookies Cookie set by the UK Cookie Consent plugin to record that you accept the fact that the site uses cookies. Strictly necessary. Expires: 30 days

COOKIES USED BY OUR SERVICE PROVIDERS

Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at: https://www.google.com/policies/privacy/
The relevant cookies are:
_utma Used to distinguish users and sessions and is updated every time data is sent to Google Analytics. Expires: 2 Years
_utmt Used to throttle request rate. Expires: 10 minutes
_utmb Determines new sessions and visits and is updated every time data is sent to Google Analytics. Expires: 30 minutes
_utmc Operates in conjunction with the _utmb cookie to determine whether or not to establish a new session for you. Expires: Session
_utmz Stores the traffic source or campaign that explains how the user reached the site and is updated every time data is sent to Google Analytics. Expires: 6 months

MANAGING COOKIES

Most browsers allow you to refuse to accept cookies and delete cookies. The methods for doing this vary from browser to browser, and from version to version. You can obtain information about blocking and deleting cookies from the help pages on your specific browser.

If you block cookies, you will not be able to use all the features on our website.

LINKS TO OTHER WEBSITES

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy policy applicable to the website in question.